Project Management Checklist – Part 1

Project Management Checklist – Part 1

Insights | 02 July 2010

Project Management Checklist for design and production of a multimedia platform.

This article suggests a set of considerations to be addressed when planning, initiating and determining the specifications phases of a multimedia IT-based project.

Title, Project Details and Funding

1. What is the name of the project?
Write down and communicate a succinct overview of the nature and scope of the project with the team that will be involved with the project. Discuss the major aims and benefits for the provider and the client.

2. Who will be the Project Manager?

3. Where is the funding coming from?
Are there conditions attached? Does the funding need to be expended within a particular time frame?

4. Is the funding adequate for the task at hand?
Will it require ‘topping-up’?

Feasibility Study and Strategic Relevance

5. What research has been completed on the need for this resource/product and the demand from potential clients? Is there a niche market? If other products exist what are their strengths and weaknesses?

6. What impact will this project have on your organisation?

Rationale and purpose

7. What are the project’s goals?

8. Is there a specific audience for this resource/product, or is it intended to be generic across a number of potential audiences (statewide, national, global)?

Stakeholder involvement and collaborative approach

9. Who are the major clients/stakeholders? What is the level of involvement of each of the stakeholders? Will the stakeholders have a role in design and development? Are all the stakeholders adequately represented in the planning and evaluation stages?

10. What expectations do stakeholders have of the deliverables and outcome/s of the project (have they seen examples of the sort of resource/product that is being developed)? What acceptance criteria do they have for evaluating/signing-off the resource/product?

11. What will be the collaborative arrangements with the parties involved? What elements of understanding will need to be negotiated (eg. roles and responsibilities of all parties, facilities and equipment sharing, personnel/resource requirements, communication channels and procedures, quality assurance mechanisms, reporting and review plan, professional development and support for teachers and staff, collaborative development of learning resources, times and pattern of attendance at meetings)?

Target audience and learner/user profile

12. Who will use the final product? Will the product be used in the same way by all users?

13. What is the profile of your typical learner/user e.g. cognitive (learning style), personality (interests and beliefs), social (culture and education level) and physical (age and visual abilities)?

14. What are the needs and expectations of the potential users? What features should be included in the resource/product to accommodate the wider community?

15. What are the implications of the above findings on the design of the resource?

Requirements specifications

17. What is the anticipated shelf-life of the resource/ product?

18. When will implementation start?

19. What are the technical specifications which can be regarded as a minimum/optimum for a learner/user?
What characteristics are desirable in the interests of the resources/product being delivered on the Internet using a Web browser and for ease of use and accessibility to the maximum number of target users? Example:

  • use of readily available non-proprietary development software that can easily be modified
  • a file and directory structure that facilitates the location of a particular learning segment, or the selection of a single unit (where applicable), as well as the use of the whole resource/product
  • use of HTML code where customisation can be anticipated, with more sophisticated development software (eg. Flash) reserved for components that are unlikely to be changed
  • navigation that is easy to strip (most LMS use their own navigation so making the navigation easy to remove reduces development time significantly)

20. What technology and hardware is required for development and testing (eg. dedicated servers for development and testing)?

21. What learning support will be provided (e.g. technical and educational)?

Learn more about the necessary steps through project management certification.

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